Introducing Spark Planner

Workshop planning, finally designed for how facilitators actually think

Instantly plan workshops, strategy days and create automated schedules and guides with Spark Planner

There’s a quiet tax on good facilitation.

Not the delivery, that part is alive, dynamic, human. It’s everything before it.

The hours stitching together agendas. Copying templates between documents. Guessing timing. Rewriting the same activities, again and again.

Spark Planner was built to remove that tax.

It’s a tool for designing workshops the way facilitators actually think, not the way spreadsheets force you to.

Spark Planner turns workshop planning into a structured, flexible flow, from idea to facilitation-ready output.

At its core, it helps you:

• Build complete workshop agendas in minutes

• Pull from a library of proven activities

• Automatically calculate timing and flow

• Generate structured workshop plans with AI

• Export clean, professional facilitation guides

• Share simple, participant-friendly agendas

It’s not just about speed.

It’s about confidence.

Knowing your session will run.

Visit Spark Planner

---

Spark Planner Benefits

Step #1: Start with intent, not structure

You can begin in two ways:

• Select a workshop type, retrospective, design sprint, strategy session

• Or simply describe what you want

Spark Planner translates that into a structured starting point.

No blank page. No guessing where to begin.

Step #2: Build activities, not documents

Instead of writing agendas manually, you work with activities.

An activity bank suggests relevant exercises based on your workshop type.

You drag them into your timeline.

Each activity comes with:

• Suggested duration

• Built-in structure

• Clear intent

You’re composing a flow, not formatting a document.

Step #3: Timing is automatically adjusted

As you build, Spark Planner automatically:

• Calculates total session time

• Adjusts sequencing

• Surfaces gaps or overload

No more mental arithmetic. No more “this will probably fit”.

You see the shape of your workshop as you build it.

Step #4: Instant facilitation notes & participant agenda

When you’re done, you get two distinct outputs:

For participants - A clean, simple agenda they can follow

For facilitators - A detailed guide with:

• Step-by-step instructions

• Materials and setup

• Facilitation notes

• Expected outcomes

No more juggling slides, docs, and notes. Everything lives in one place.

---

What makes it different

Most tools treat workshops like documents.

Spark Planner treats them like systems.

It understands that a workshop is:

• A sequence of states

• A balance of energy and time

• A set of intentional transitions

So instead of asking you to “write an agenda”, it helps you design one.

For the curious: how it actually works

Under the surface, Spark Planner is doing a few important things:

1. Structured activity models

Each workshop activity isn’t just text, it’s a structured object with:

• Purpose

• Duration ranges

• Input and output states

• Facilitation patterns

This is what allows the system to recommend, adapt, and assemble sessions coherently.

2. Constraint-aware scheduling

The timeline isn’t static.

It continuously recalculates based on:

• Total session length

• Activity durations

• Ordering dependencies

This creates a live system, not a fixed plan.

3. AI as a starting point, not the system itself

AI is used to:

• Generate initial workshop structures

• Suggest relevant activities

• Draft descriptions and goals

But the integrity of the workshop comes from the structured system, not just generated text.

That’s why it feels usable, not just impressive.

4. Separation of views

The same underlying plan renders differently depending on context:

• Builder view for designing

• Participant view for clarity

• Facilitator guide for depth

One system, multiple expressions.

Where this is going

Right now, Spark Planner helps you plan better workshops.

Over time, it becomes something else:

A shared language for facilitation.

A system that captures what works.

A way to design experiences, not just sessions.

We’re in beta

Everything is live, and still taking shape.

We’re looking for:

• Facilitators who run sessions regularly

• Teams who want more consistency

• People who care about the craft of workshops

Try it. Break it. Tell us what’s missing.

Because the goal isn’t just to make planning easier.

It’s to make good facilitation more accessible, everywhere.

Visit Spark Planner